Let’s simplify proxy procedures. Let’s accelerate investments.

Time to stop fighting procedures and start building efficiently

Simplifying administrative procedures — a key topic for every investor and contractor.

Yesterday, 18 February 2026, during a presentation at the meeting of the Environment Committee of the Polish Association of Construction Employers (PZPB).

I pointed out the barriers I know from practice in administrative proceedings concerning new construction investments:✅ “Bottlenecks” that genuinely slow down investment processes in Poland, including, among others:

• An outdated communication model used by offices / a non-functional document workflow.
• Lack of full digitisation of procedures.
• Protracted obtaining of opinions and arrangements from other authorities.
• Lack of binding deadlines for granting consent and the lack of using the so-called “silent consent” procedure in the case of other institutions (e.g., the heritage conservator, the road authority) involved in the process of issuing decisions, e.g. a Building Permit.

A list of priorities that PZPB should address first:

• Presenting the Ministry of Development and Technology with a list of bottlenecks within administrative processes.
• Consultations and talks as part of cooperation with the Ministry of Digital Affairs and the Ministry of Development and Technology in order to develop mechanisms for implementing real solutions to optimise administrative processes.
• Existing so-called special acts as a starting point for new solutions in administrative processes concerning construction investments.

Real solutions to slim down bureaucracy:

• Digitisation and full digitalisation of the investment process before public authorities.
• Shortening the deadlines for issuing arrangements prior to the main decision by introducing silent consent — i.e., extending the procedure in which the lack of an objection by an authority within a specified time is equivalent to a positive decision.
• Introducing a binding (for the official) and closed catalogue of decision-making criteria in order to eliminate the discretionary nature of administrative authorities and shorten decision-making time by replacing free interpretation of regulations with a clear checklist.

And what if we also added:

• Officials being held accountable for results like in a corporation — deliver the decision on time and you get a bonus. Would they be more motivated?
• The use of AI tools — formal verification of the application by AI tools. Fast first feedback.
• Flexible jurisdiction of offices — efficient transfer of cases to where there is spare capacity.