A Digital Step for Family Foundations: What’s Changing with the Register Amendment?

Every step toward the digitization of registration processes is important for the security and efficiency of economic activity. The changes to the Family Foundations Registry, which are now taking effect, are a positive sign that this registry, too, is gradually entering the era of modern electronic services.

From 29 July 2026, the amendments introduced by the Regulation of the Minister of Justice of 22 April 2026, amending the regulation on the register of family foundations (Journal of Laws of 2026, item 577), enter into force.

What has changed?

• from the registry court’s website, anyone will be able to download, free of charge, a printout of information on family foundations, updated at least once a day – this will not constitute an official document but will serve as informational material only;
• excerpts, extracts, certificates and information from the register will also be issued in electronic form (in addition to paper) – and will have the same official legal effect as their paper counterparts;
• applications for an excerpt, extract, certificate or information may be filed electronically – by e-mail to the registry court, signed with a qualified electronic signature or a trusted profile (ePUAP).

It is worth distinguishing two modes of access to data:

• the court’s website: a narrow, expressly defined scope – under § 34(4) of the regulation, only the RFR number, the foundation’s name and registered office and (if recorded in the register) its NIP and REGON numbers;
• an excerpt in electronic form: digitalisation does not limit its content – the electronic extract contains the same scope of information as the paper extract. The digitalisation concerns only the form in which the document is issued, not its content.

The amendment therefore streamlines access to data and the issuance of documents, but it does not introduce electronic registration of foundations or amendment of entries via an ICT system on the KRS model. An important step, but not yet full digitalisation of the register..

We welcome this direction all the more because, one year ago (on 18 July 2025), Paweł Siwy, attorney-at-law, Counsel at Hoogells, submitted to the Deregulation Task Force a proposal to introduce an ICT system for the register of family foundations, modelled on the system supporting the KRS. We hope further steps will follow.